NV Ultimate Boys Head Coach
Essential Job Functions
Season Planning:
Communication:
Season Planning:
- Attend season planning meetings (live or digital) with other coaches
- Attend, plan & promote introductory informational meetings for players/parents to introduce yourself and answer questions as well as at any other parent attended meetings throughout the seasons
- Meet with co-coaches as necessary as season progresses to address changing goals/new challenges
- Help determine what teams/roles players will assume (from roster splits A/B, to leadership roles, etc.)
- Communicate to players what teams/roles you would like them to assume (including answering questions about them as well)
- Help determine the season schedule (tournaments, leagues, etc.)
- Maintain ownership over all season planning events
- Schedule meetings with assistant coaches as necessary to address changing goals/new challenges
- Help find/recruit/retain assistant coaches
- Submit bids and registrations for competitive events
- Confirm uniform orders for teams and assistant coaches
- Meet with assistant coaches on at least a weekly basis (anywhere from 20 minutes to two hours) to plan the goals and schedules for upcoming practices
- Compile resources that are useful to yourself, other coaches or players such as YouTube videos or articles
- Use TeamSnap to confirm all players have completed safety requirements (necessary during pandemic)
- Maintain ownership over all practice planning events
- Monitor Naperville Park District website to ensure fields are open on days with inclement weather, and communicate cancellations to players in a timely fashion
- Communicate with players/parents about plans and expectations
- Maintain an attendance sheet to have a record of which players attended which practices and games (necessary during pandemic)
- Attend all practices. If you are unable to attend a practice ensure that the assistant coaches are in attendance and prepared to lead the practice, or communicate that the practice is cancelled in a reasonable timeframe
- Maintain ownership of practice activities
- Arrive early in order to set up field, drills and other equipment as necessary. Start practice on time
- Collaborate with co-coaches to explain all activities, including what the goals/focuses are and why it is relevant to the game
- Ensure all practices are a safe environment for all players, including policing harmful language, reaching out to parents in case of any safety issues, and reporting suspicious activity that may violate SafeSport
- Monitor sanitation practices and ensure they are being followed, such as wearing masks and sanitizing discs (during pandemic)
- Be prepared by always having a first aid kit on hand (provided by the club) and communicating when supplies need to be restocked
- Be prepared by always having cones, discs and other equipment on hand
- Attend all competitive events. If you are unable to attend then ensure that the assistant coaches are in attendance and prepared to lead the event or competition
- Maintain event agenda and communicate it to all players/parents, up to and including when to arrive at the fields
- Communicate with event coordinators prior to, during, and after events as necessary
- Communicate with opposing coaches to maintain a positive environment for all players, and accepting/providing feedback if games get heated
- Ensure player safety above all else at all times especially when travelling
- Collaborate with co-coaches to communicate goals and meet with players as necessary
- Complete various on-field tasks along with co-coaches, such as line-calling, individual feedback, and strategic changes
- Ideally be eligible to legally rent and safely drive a large passenger van to transport players to competitions (some out of state)
Communication:
- Participate in Coaches GroupMe in-season
- Collaborate with co-coaches to communicate all necessary information to parents and players
- Respond to parent/player inquiries, in conjunction with other coaches
- Be responsible for all team inquiries from players, parents, other coaches, organizers, etc., whether responding directly or ensuring another coach/parent volunteer is responding
- Set up team GroupMes for players, coaches, and other leadership
- Maintaining social media (i.e., Twitter) during events
- Be a year round point-of-contact for prospective players/parents
- Agree to a background check (reimbursed by the club)
- Participate in SafeSport training, which is free with paid USAU membership (approximately six hours in year one and approximately one hour to renew each year)
- Fulfill additional USA Ultimate coach requirements including coach’s membership (approximately three hours and reimbursed by the club)
- Provide contact information and bio information to club for posting publicly
- Obtain USA Ultimate High School Coach Certification (approx four hours and reimbursed by the club)
- Ensure all players/assistant coaches have completed USA Ultimate requirements to play/participate at events
- Attend end-of-season events, such as Senior Night and awards ceremonies
- Collaborate with co-coaches to analyze/reflect/debrief the season; what worked and what didn’t and use that knowledge as a basis for future decisions
- Provide feedback for all players including accomplishments, future goals, areas for improvement and an overall assessment of the season
- Prepare for the next season by keeping in touch with returning players and help determine leadership roles
- Commensurate with experience
NV Ultimate Girls Head Coach
Essential Job Functions
Season Planning:
Season Planning:
- Attend season planning meetings (live or digital) with other coaches
- Attend, plan & promote introductory informational meetings for players/parents to introduce yourself and answer questions as well as at any other parent attended meetings throughout the seasons
- Meet with co-coaches as necessary as season progresses to address changing goals/new challenges
- Help determine what teams/roles players will assume (from roster splits A/B, to leadership roles, etc.)
- Communicate to players what teams/roles you would like them to assume (including answering questions about them as well)
- Help determine the season schedule (tournaments, leagues, etc.)
- Maintain ownership over all season planning events
- Schedule meetings with assistant coaches as necessary to address changing goals/new challenges
- Help find/recruit/retain assistant coaches
- Submit bids and registrations for competitive events
- Confirm uniform orders for teams and assistant coaches
- Meet with assistant coaches on at least a weekly basis (anywhere from 20 minutes to two hours) to plan the goals and schedules for upcoming practices
- Compile resources that are useful to yourself, other coaches or players such as YouTube videos or articles
- Use TeamSnap to confirm all players have completed safety requirements (necessary during pandemic)
- Maintain ownership over all practice planning events
- Monitor Naperville Park District website to ensure fields are open on days with inclement weather, and communicate cancellations to players in a timely fashion
- Communicate with players/parents about plans and expectations
- Maintain an attendance sheet to have a record of which players attended which practices and games (necessary during pandemic)
- Attend all practices. If you are unable to attend a practice ensure that the assistant coaches are in attendance and prepared to lead the practice, or communicate that the practice is cancelled in a reasonable timeframe
- Maintain ownership of practice activities
- Arrive early in order to set up field, drills and other equipment as necessary. Start practice on time
- Collaborate with co-coaches to explain all activities, including what the goals/focuses are and why it is relevant to the game
- Ensure all practices are a safe environment for all players, including policing harmful language, reaching out to parents in case of any safety issues, and reporting suspicious activity that may violate SafeSport
- Monitor sanitation practices and ensure they are being followed, such as wearing masks and sanitizing discs (during pandemic)
- Be prepared by always having a first aid kit on hand (provided by the club) and communicating when supplies need to be restocked
- Be prepared by always having cones, discs and other equipment on hand
- Attend all competitive events. If you are unable to attend then ensure that the assistant coaches are in attendance and prepared to lead the event or competition
- Maintain event agenda and communicate it to all players/parents, up to and including when to arrive at the fields
- Communicate with event coordinators prior to, during, and after events as necessary
- Communicate with opposing coaches to maintain a positive environment for all players, and accepting/providing feedback if games get heated
- Ensure player safety above all else at all times especially when travelling
- Collaborate with co-coaches to communicate goals and meet with players as necessary
- Complete various on-field tasks along with co-coaches, such as line-calling, individual feedback, and strategic changes
- Ideally be eligible to legally rent and safely drive a large passenger van to transport players to competitions (some out of state)
- Participate in Coaches GroupMe in-season
- Collaborate with co-coaches to communicate all necessary information to parents and players
- Respond to parent/player inquiries, in conjunction with other coaches
- Be responsible for all team inquiries from players, parents, other coaches, organizers, etc., whether responding directly or ensuring another coach/parent volunteer is responding
- Set up team GroupMes for players, coaches, and other leadership
- Maintaining social media (i.e., Twitter) during events
- Be a year round point-of-contact for prospective players/parents
- Agree to a background check (reimbursed by the club)
- Participate in SafeSport training, which is free with paid USAU membership (approximately six hours in year one and approximately one hour to renew each year)
- Fulfill additional USA Ultimate coach requirements including coach’s membership (approximately three hours and reimbursed by the club)
- Provide contact information and bio information to club for posting publicly
- Obtain USA Ultimate High School Coach Certification (approx four hours and reimbursed by the club)
- Ensure all players/assistant coaches have completed USA Ultimate requirements to play/participate at events
- Attend end-of-season events, such as Senior Night and awards ceremonies
- Collaborate with co-coaches to analyze/reflect/debrief the season; what worked and what didn’t and use that knowledge as a basis for future decisions
- Provide feedback for all players including accomplishments, future goals, areas for improvement and an overall assessment of the season
- Prepare for the next season by keeping in touch with returning players and help determine leadership roles
- Commensurate with experience
NV Ultimate Program Director
Job Description: To further the mission and values of NV Ultimate through the development and management of an equitable, diverse and inclusive ultimate program.
Essential Job Functions:
Season Planning (spring, summer, fall, and winter):
Essential Job Functions:
Season Planning (spring, summer, fall, and winter):
- Create, distribute and promote registration for each season
- Plan, organize and schedule games, tournaments and events for each season including in and out-of-state locations
- Be, or help recruit, the Tournament Director for the Neuqua Knockout Tournament we host each spring
- Ensure proper insurance coverage through USA Ultimate for all events
- Confirm field space usage with Naperville Park District for fall and spring seasons, and contract for indoor practice space for the winter
- Find/recruit and/or retain coaches (Youth 4th-8th grade, Girls High School, Boys High School)
- Ensure all coaches are fully certified and prepared to coach the season (including Safesport training, background checks and coach certification/recertification)
- Ensure all registered players obtain/have a current USA Ultimate membership
- Finalize design and order uniforms for the season
- Help coordinate our Youth Club Championship team including overseeing our bid/application to USA Ultimate
- Plan, organize and schedule any summer camps offered by NV Ultimate
- Be responsible for inquiries about the club from players, parents, other coaches, organizers, etc., whether responding directly or ensuring another coach/parent volunteer is responding
- Be a year round point-of-contact for prospective players/parents
- Help with outreach, recruitment and making connections in the community that will help NV Ultimate continue to grow and be successful (i.e., plan Ultimate demonstration clinics to help recruit future players)
- Develop and implement player recruitment and retention strategies
- Help cultivate a volunteer culture for parents, community members and alumni to engage as active participants
- Attend NV Ultimate board meetings to provide updates on current and potential club activities
- Ensure all participants (coaches, players, volunteers, etc.) in the club have completed necessary USA Ultimate requirements including SafeSport Training if position requires it
- Stay informed and up-to-date about any information disseminated from USA Ultimate, Illinois Ultimate, Illinois High School Association and the Illinois Department of Health that pertains to our players, club and/or sport and communicate the information to the Board of Directors
- Work with the Club’s Administrative Assistant
- Attend events/competitions as needed
- Communicate with event coordinators prior to, during and after events as necessary
- Attend USA Ultimate planning conference in January (registration and travel accommodations covered by club)
- Provide updates to the Board from the tournaments attended as well as end of year briefing from the coaches
- Work with parent volunteers to plan end-of-season events
- Confirm which coaches will be retained for upcoming seasons
- Provide input for the budget for upcoming season
- Commensurate with experience
